Who maintains a list of original records that have been microfilmed and destroyed?

• A. City Clerk
• B. Records Management Officer
• C. Mayor
• D. City Attorney

Answer: (B)

Maintaining a list of original records that have been microfilmed and destroyed is the responsibility of the Records Management Officer, the official who oversees records retention, disposition, and documentation. This role ensures there is an auditable trail showing that originals were properly microfilmed and then destroyed in accordance with retention schedules and legal requirements. Having the destruction log in the Records Management Officer’s purview helps verify that the microfilm serves as the official record and that no original documents remain, which is essential for compliance and accountability. While the City Clerk, Mayor, or City Attorney may handle various records duties, the formal duty to document and track destruction of originals lies with the Records Management Officer.