Which two numbers are used to locate stored records?

• A. The location in the storage area and the contents identification number
• B. The box number and the department code
• C. The year and case number
• D. The shelf label and color code

Answer: (A)

Locating stored records relies on a two-part locator: where the item sits in the storage area and a unique identifier for the item itself. The location in the storage area tells you the exact physical place (such as the aisle, shelf, or box), while the contents identification number uniquely identifies the specific file or record inside that location. Together, these two numbers let you find and retrieve the exact record efficiently.

Other options fall short because they don’t provide both a precise physical place and a unique item identifier. A box number and department code might indicate a box and its department, but without the exact storage location and the record’s own ID, you can’t pinpoint the exact file. The year and case number are indexing details for records themselves, not the physical location. The shelf label and color code offer visual cues but aren’t enough to uniquely identify a specific item.

So, the two numbers used to locate stored records are the storage location in the storage area and the contents identification number.