Which statement describes the goal of a records inventory?

• A. The goal is to inventory every piece of paper.
• B. The goal is to move all records off-site.
• C. The goal is to identify records categories.
• D. The goal is to maintain a single location for all records.

Answer: (C)

The goal of a records inventory is to identify and categorize the records you have so you know what kinds of records exist and what retention rules apply. By listing record types and their characteristics—such as court case files, financial records, minutes, or personnel files—you create a framework for organizing storage, determining where items belong, and planning how long to keep them. This category-based view helps ensure compliance with retention schedules, makes retrieval easier, and guides disposal decisions. It’s not about counting every single sheet, moving everything off-site, or forcing all records into one location. The focus is on recognizing the different categories you hold, so management and compliance decisions can be made effectively.