Which of the following is NOT listed as a record that should be maintained as an original copy?

• A. Notice of final conviction reports submitted to the Department of Public Safety
• B. Quarterly reports of court costs submitted to the State Comptroller's Office
• C. Monthly reports submitted to the Office of Court Administration
• D. Case dismissal notices

Answer: (D)

Focus on records that must be kept in their original form because they document official actions or are required for audits by state agencies. Notices of final convictions sent to the Department of Public Safety, quarterly court-cost reports submitted to the State Comptroller’s Office, and monthly reports to the Office of Court Administration are all formal filings that serve as authoritative records for compliance and auditing purposes; as such, keeping their originals ensures authenticity and accountability.

Case dismissal notices, while important to the case and typically kept in the court file, are not compelled as a separate original copy for outside reporting. The case file and docket entries themselves constitute the official record for dismissals, rather than a mandated separate original blade kept aside from the case file.