Which condition permits destruction of a local government record under the records control schedule?

• A. Its retention period on the records control schedule has expired.
• B. It appears on a list of obsolete records approved by the TSL.
• C. Its retention period on the records control schedule has expired.
• D. It is listed as exempt from the destruction request requirement on a records retention schedule.

Answer: (C)

Destruction is allowed once the retention period for that record series on the records control schedule has expired. The schedule sets how long each type of record must be kept to meet legal, regulatory, and administrative needs. After that specified period ends, the record has fulfilled its required retention, and disposal can proceed—assuming there are no active holds, audits, or ongoing litigation that require preservation. Destruction must follow the established procedures and be properly documented.

Other options don’t authorize disposal on their own. Being listed as obsolete on a separate list doesn’t automatically permit destruction; the expiration of the retention period is the trigger. An exemption from the destruction request requirement changes how requests are handled, but it doesn’t by itself waive the need to follow the retention schedule or any holds. Always confirm there are no active holds before destroying any record.