What is the purpose of a bar coding system in file management?

• A. To encrypt documents
• B. To assign priority levels to cases
• C. To track in and out of files with barcodes
• D. To store data in the cloud

Answer: (C)

Barcoding helps you know exactly where every file is and who has it. A unique barcode on each file links to a digital record, so scanning when a file is checked out logs who took it and when, and scanning it back in updates the return time. This creates an accurate inventory and audit trail, making it faster to locate files and preventing loss. Encrypting documents is about security, not tracking movement; assigning priority levels is part of case workflow, not barcode function; storing data in the cloud concerns digital storage, not physical file tracking with barcodes.