What is the court clerk's responsibility in the citywide records management program?

• A. Court clerks determine retention schedules.
• B. Court clerks cooperate with the records management officer and follow state statutes regarding public records.
• C. Court clerks manage city budgets for records.
• D. Court clerks have no involvement.

Answer: (B)

The action being tested is how clerks fit into a citywide records management program: they work with the records management officer and follow public records laws. The records management officer is the person who sets the overall rules for how city records are kept, including retention schedules and how records should be classified and disposed of. The clerk’s job is to put those rules into practice—keeping records organized, stored properly, and retrievable, and handling public records requests in compliance with state law. This teamwork ensures consistency across departments and protects the integrity and accessibility of records.

Retaining schedules are typically established by the records management officer, not determined by the clerks themselves. Budgets for records are handled through city finance or administration, not the clerks’ primary role. And clerks certainly do have involvement in records management, so saying they have no involvement isn’t accurate.