What is a Notice of Intent to Dispose of Records?

• A. A notice to destroy certain records to the Texas State Library and Archives Commission
• B. A notice to the public
• C. A notice to microfilm the records
• D. A notice to recycle the records

Answer: (A)

When a records custodian plans to dispose of records, they must submit a Notice of Intent to Dispose of Records to the Texas State Library and Archives Commission. This formal step, required by state records laws, alerts the archives authority that certain records are slated for destruction. The purpose is to give the commission a chance to review and potentially preserve records that may have historical, legal, or long-term value, or to arrange for transfer to the state archives. It’s not a public notice, and it doesn’t involve microfilming or recycling; those are separate actions. The notice typically identifies the records to be disposed of, the applicable retention periods, and the proposed disposal date.