The daily drop/lock box collections report should be signed or initialed and dated by the person preparing it. True or false?

• A. True.
• B. False.
• C. It should be signed by the city auditor.
• D. It should be signed by a supervisor only.

Answer: (A)

Signing or initialing and dating the daily drop/lock box collections report by the person who prepares it establishes accountability and traceability for cash handling. The preparer’s signature confirms who created the record, and the date shows when it was prepared, which is essential for timely reconciliation with deposits and for audits or investigations if discrepancies arise. This practice helps ensure the numbers reflect what was actually collected and recorded, and it prevents confusion about responsibility if questions come up later. Requiring a supervisor or auditor alone does not identify who prepared the report, and would obscure the chain of responsibility for the document.