Out-Card describes a card filled out with the date, description of the record, agency, and requester; it replaces the pulled record and is removed when refiled.

• A. An identification card replacing the pulled record when it is refiled
• B. A card filled out with the date, description of the record, agency, person requesting the record, and other pertinent information; this card replaces the record that is pulled and is removed when the record is refiled
• C. A security clearance form
• D. An internal memo attached to the file

Answer: (B)

Out-Card is a tracking placeholder used when a record is pulled from the file. It is filled out with the date, a description of the record, the agency involved, and the requester (among other details) so there is a clear record of what was taken, by whom, and for what purpose. This card replaces the pulled record in the file while the item is out, ensuring the file remains organized and that there is an audit trail. When the record is refiled, the Out-Card is removed, returning the file to its normal state. This concept is about accountability and clear record-keeping for records that leave the file.